Sending a Document as an E-Mail

You send the document by e-mail either as an attachment or using a download link. You can send both documents with the status In Progress and finalized documents by e-mail.

Note

This action is only valid for INDD and HTML documents.
It is currently not possible to send an online document by e-mail.

Like when you download INDD documents, you can select the output format and the page order. If you select the output format Original format (Adobe InDesign), you can also decide whether the images are sent along with the file. If you select the With images checkbox, a ZIP file containing the INDD file and all linked images is sent.
For INDD documents with the status In Progress, only low-resolution output formats can be selected. The output formats that are available depend on the settings in the INDD template.

For the e-mail dispatch, you specify whether you want to send a copy to yourself. You can also send the document either as a link or as an attachment.

You can use a suggestion list to select system users as recipients. However, you can send the e-mail to any e-mail address.

  1. Search for the document that you want to send by e-mail. See Documents.

  2. Choose:

    • Under > Brand Template Builder > Documents: > ⋮ > Send as e-mail.

    • Under > Brand Template Builder > Manager: > .

    3. The Send by E-Mail dialog box opens.

  3. Choose the output format and the page order. For the output format Original format, decide whether the linked images are to be sent with it.

  4. Enter the recipients, in a CC or BCC if necessary.

  5. Enter a subject and a message.

  6. Choose whether to send a copy of the e-mail to yourself.

  7. Choose whether the document is accessible by link or is sent as an attachment to the e-mail.

  8. Choose Send.

The document is sent by e-mail.